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JCLAS the "Total Remote Legal Book-keeping Service" for the smaller practice.

How can I comply with all the new rule changes and save money?

O ne of the many problems facing all legal practices these days is the necessity of complying with the Solicitors' Accounts Rules. Recent publicity has highlighted the problems which can occur when a practice fails to comply with the rules on an ongoing basis.

But full compliance can require the retraining of staff. How can a practice make these changes without extra expenditure? And how can practitioners find the time to keep up to date with so many changes when there are so many other pressing demands on their time.

Our service can costs as little as £300 per week, offering real value for money as all our staff have at least 5 years specialist legal experience. And you are not committed to any additional expenditure- with JCLAS you can terminate your contract at any time, and your Ledgers can be printed out together with a Full Trail Balance and Bank Reconciliations at any given month end.

JCLAS can solve the problems by providing solid traditional book-keeping that complies with all the Law Society rules. We do this by providing you with a highly trained member of our staff who then becomes your book-keeper, operating our efficient and effective book-keeping systems which can be installed onto your computers so you have access to your ledgers at all time. This we do Via a VPN link which your IT supplier sets up, so you remain in control. (PerfectBooks350.09 for Windows works on Windows 7 and 10 and 11)

Now you have your own personal book-keeping service. Most firms already have,

MicroSoft Excel Office 365 and or Word installed on their computers so we use these for your information i.e New Matters Listings, Bills/Invoice Book, T/T's Received, Paying In Books, Cheque Books for both OFFICE and CLIENT Account, Costs Transfers etc. The last thing we will require will be a copy of the Client and Office Bank Statements (which can be scanned to us) or a copy left on your computer for us to access, so we can reconcile your bank accounts. From these lists we can create a full set of books for you to access. This makes it easy for you to find information and understand the books and you can be assured that you will stay right up to date with all the latest rule changes. Our staff are trained in a way that eliminates virtually all the common causes of error. They will also identify any existing problems so that they can be corrected under your control. As you would expect, we guarantee that all aspects of your business will remain completely confidential at all times.

WHAT IS MORE SURPRISING IS THAT IN MANY CASES WE CAN IMPROVE YOUR CASH FLOW FULLY COMPLYING WITH ALL CURRENT RULES.

BANK RECONCILIATIONS

Your book-keeper can reconcile 'at a glance' as soon as the bank statement is received. So you know your cash flow position as you go along and can see to the penny where you stand. When an item is reconciled on the bank account the system will identify and tick all relevant client ledgers automatically. This means you can see on the clients ledgers which items have cleared at the bank.

CLIENT'S INTEREST BEARING ACCOUNTS

If a ledger card is viewed, the interest bearing rules are implemented automatically. If interest is applicable, you are shown the interest earned after the ledger totals.

COMPLETE CASH FLOW CONTROL

We calculate the actual cash flow over the last year, you can decide whether to look at the historical figure (up to a given date). The result can be printed in SPREADSHEET form for you to prepare the figures for presentation (eg. to you bank).

VAT RETURNS

We record the vat on all relevant transactions. Then generate the quarterly return for H M Revenue and Customs HMRC which is filed online.

Many of our Clients have been concerned about HMRC changes for filing your VAT return (MTD) Making Tax Digital.

Perfect Books system lets you see your entries either on....

SCREEN

PRINTER

DISK FILE

If you choose "Disk File"and amend the box "File Name" to read (Example) "MTDfma22.txt"

Make sure the name you use ends with (.txt) This will save the return in a text format. Excel will read a text file, so all your entries can now be read using Excel.

We use bridging software at a cost of £40+vat p.a to read the text file and convert the figures into a format HMRC will accept. See (www.absoluteexcelvatfiler.co.uk)

If you have any problems please contact us in the "CONTACT US" box above and we can assist.

SALARIES

Again all aspects of the firms Salaries Paye/Ni for the H M Revenue and Customs are dealt with.

BETTER RELATIONS WITH BANKS

Your book-keeper can provide you with a complete summary of your cash flow position before the cheques are cleared. With this taken care of on a regular basis, your good relationship with your bankers can be maintained at a high level of confidence.

MORE EFFICIENT USE OF ACCOUNTANTS

While you will still need an independent accountant for the year end audit and final accounts. (we welcome the need for a truly independent final audit), with our system of regular supervision you can be sure that your books are complete and prepared up to trial balance. A trial balance is available 'as at' any date within the current financial year.

THIS CAN DRAMATICALLY REDUCE THE AMOUNT OF TIME REQUIRED FOR YOUR FINAL ACCOUNTS, WITH A CONSEQUENT SAVING IN FEES. IN A TYPICAL PRACTICE THIS WILL USUALLY SAVE ENOUGH TO PAY FOR OUR SERVICES FOR MANY MONTHS.

We hope to see you again! Check back later for new updates to our website. There's much more to come!